An IT module designed for event organizers of large-scale events with diverse guest categories, requiring coordinated services
GUEST MANAGEMENT SYSTEM
For managing guest flows across multiple locations and ensuring smooth coordination of services.
Venue Managers
Teams that handle guest communication, RSVPs, and special requests, ensuring personalized service for different categories of guests.
Guest Services Teams
Event Planners and Organizers
Those responsible for coordinating all aspects of the event, including guest relations, hospitality, protocol.
Marketing and Communications Teams
For keeping track of guest lists, invitations, and communication related to the event.
Guest relations system is ideal for:
Cultural and Entertainment Events
Corporate and Business Events
Festivals and Fairs
Award Ceremonies
Sports Events
Government and Diplomatic Events
Guest relations system is RELEVANT for:
No Real-Time Visibility or Updates
Without a centralized system, you don’t have a clear, real-time view of guest statuses, attendance, or any changes that occur. Any last-minute changes or requests could get lost in the mix.
Storing guest information across unsecure platforms (e.g., spreadsheets, emails, messengers) raises serious concerns about data security, privacy, and compliance with regulations like GDPR.
Risk of Data Security and Compliance Issues
Disorganized Guest Information
Managing guest lists across multiple spreadsheets — especially when they exist in different versions — along with documents, email threads, and communication channels, can lead to significant confusion.
TASKS TO SOLVE
ACCREDITATION
Guest accreditation status
Guest accreditation card status
Guest accreditation card status
Arrivals and departures
Arrival and departure city, airport
Flights number, ticket class, cost
Arrival and departure time
Flights number, ticket class, cost
Arrival and departure time
ACCOMODATION
Нotel, type of accommodation
Check-in/check-out time
Check-in/check-out time
TRANSPORT
Service level (taxi, personal driver, etc)
Car type
Fleet number
Car type
Fleet number
visa support
Status
Any additional details
Any additional details
Guest section provides the ability to collect the following information about guests to coordinate their stay at the event
GUESTS SECTION
Produces and customizes RSVPs (invitations)
Sending individual and mass personal messages (RSVP)
Storing all messages previously sent via the GMS module to this guest
guestS COMMUNICATION CAPABILITIES
The EVENTS page lists multiple independent events, allowing you to manage them simultaneously during both planning and operations.
EVENTS SECTION
Diagrams and other visualizations that provide statistics detailed by any chosen criteria: category, organization, country, status, etc. as required by the client.
DASHBOARDS
Reports
The system is capable of generating branded, easy-to-read reports with multiple templates.
Reports include dashboards providing actual statistics outside of the system.
Reports include dashboards providing actual statistics outside of the system.
REPORTS
AND DASHBOARDS
AND DASHBOARDS
The system can be integrated with YOUR NEEDS own systems and third-party services based on client needs.
Customizable Integrations:
INTEGRATIONS & ADDITIONAL FEATURES
